1.9 Review Procedure
a. Detailed provisions covering the review procedures and permitting requirements for street, site and utility construction are contained in Appendix G of these standards. The following is an overview of these requirements.
b. Pre-design Conference: Developer shall meet with the City Engineer and Maintenance Division Supervisor after land use approval but prior to preparing final design drawings for the proposed improvements. It is Developer's responsibility to provide the Director with copies of topographic surveys and base maps showing existing utilities and proposed street & utility improvement limits as well as conceptual layouts prior to the pre-design conference as well as other information requested by the Director.
c. For single family residential developments, five (5) sets of complete construction drawings and drainage calculations shall be submitted for preliminary review. For commercial, industrial and multifamily residential developments, five (5) sets of complete construction drawings shall be submitted for preliminary review. The submission shall include an engineer's estimate of a unit price acceptable to the Director as well as all required review fees. Incomplete submittals will be returned without review.
d. Upon completion of the preliminary review, the City will return one (1) set of drawings outlining the City-required revisions. In order to obtain further review, the applicant's engineer must respond to each comment of the preliminary review and the additional submissions (if any) and responses to the City’s comments must be bona fide attempts to result in complete drawings. Resubmittals shall consist of a minimum of two (2) sets of drawings for single family residential developments and a minimum of two (2) sets of drawings for commercial, industrial and multifamily residential developments.
e. Once the preliminary review has been completed and required revisions made, Developer shall circulate the drawings to all utility service companies within the City and other agencies as required.
f. Prior to final approval of the drawings, the proposed drawings from the various utility service companies must be received and approved by the City. Approvals from other agencies with jurisdiction must also be received, including but not limited to the Oregon Health Authority-Drinking Water Standards (OHA), Department of Environmental Quality (DEQ), Department of Transportation (ODOT), Marion County and any railroads wherein each has jurisdiction.
g. The applicant is responsible for the coordination with the various utilities and agencies during design and construction. The utilities and agencies may include those shown in Appendix C.
h. Upon final approval of the drawings, Developer shall submit a minimum of five (5) copies of the revised drawings, .PDF, and .DWG files to the City to be stamped as approved. Additional sets may be submitted at the Developer's option. No changes may be made between the final City approved set of drawings and the drawing sets submitted to the City to be stamped, without the express written consent of the City. Any unauthorized changes made to the stamped final drawings invalidate the final drawing, .PDF, and .DWG file approval.
i. Prior to issuance of the public utility construction permits, Developer shall provide City with the following:
1) Copy of a City Attorney approved Developer/City Construction Agreement signed and notarized by the Developer and Developer's engineer.
2) Any required permit fees remaining unpaid.
3) Copies of all required off-site and on-site easements and right-of-way dedications except in the event that the public utilities are to be constructed prior to recording of the final plat for subdivisions or partitions, the execution and recording of the on-site easement documents and on-site right-of-way dedications can be done in conjunction with the final plat.
4) All easements documents (as well as ROW dedications, easement quit-claim deeds, or similar documents) shall include an exhibit map stamped by a licensed surveyor in addition to any legal descriptions, and easements to the City shall use the City's standard form. Legal descriptions and exhibit maps shall be submitted for City review and approval prior to recording (see Appendix D for sample standard City forms).
5) Proposed Construction Schedule
6) Certificates of insurance, minimum limits as outlined in Appendix E with the City, its employees, officials and agents being named as additional insureds in amounts determined by the City Attorney to be reasonable.
7) Evidence of Worker's Compensation coverage from any contractor(s) performing the work.
8) Any required Waiver of Remonstrance agreements.
9) Any required performance bonds.
10) Other submittals specific to the project, including approvals from applicable state agencies such as DEQ (sewer & erosion control), OHA-DWS (water), DSL, ODFW, ODOT, ACOE, etc.
j. Approval of plans by the Director s for issuance of a City Public Works street/site/utility construction permit does not relieve developer, contractor or engineer from obtaining any and all reviews and permits required under building, plumbing or electrical codes that the work may be subject to or from any requirements under County, ODOT or other agency permits/ approvals required for the project.
k. Projects under plan review by the City that go for 6 months or more without activity may be required to submit a new project permit application and pay subsequent plan review fees.